A friend of mine sent me a big steaming lump of fail earlier today.
It started with a news release about a new hotel in Sister Bay:
Error number one was that the PR professional sent this news release to 84 people, all of whose email addresses were in the “To” field. The correct place for media email addresses is in the “BCC” field. That way no one knows who else is getting the release. Competitive pressures will make the publication of the news more likely since no one wants to get scooped by a competitor. (At least that’s the theory.) It also is a small step against inundating others with junk, superfluous or irrelevant emails. (Such as a letter to the editor I got at work yesterday from a California writer who believes his opinion about Donald Trump should be read by all the readers of a Southwest Wisconsin newspaper.)
The other reason you don’t put more than your own email address in “To” (so you can tell it got sent out because you get it back) is because if you do, this can happen:
Yes, the editor/architecture critic of Door County Style magazine decided, either deliberately or by not knowing how email applications work, to tell all 84 recipients what he thought of the new hotel. He may not have intended to tell everyone who received the news release, but by hitting “Reply All” instead of “Reply” that’s what he did.
Not to be outdone, Mr. Critic then sent …
… once again, apparently to everybody, because between emails he apparently didn’t learn the difference between “Reply” and “Reply All.” (One wonders if those two then exchanged further thoughts about the “f’ing ugly building.”)
The alternative theory to the technological ignorance theory is that said writer may have thought his opinion and his knowledge of PR was so important that everyone who got the original news release should be educated as to how smart he is. As I read this the writer has certainly educated at least 84 people about what a jerk he is, at least. (I use that term to replace a more pointed term that has seven letters and begins and ends with vowels.)
I admit I have no dog in this hunt, so to speak, no longer being in Northeast Wisconsin journalism or business journalism. You would think, though, that someone with the title “publisher” would realize that witlessly offending people to show off your brilliant intellect runs you the risk of losing business. (The publisher claims to be “providers of web-based business solutions in marketing and public relations,” which is ironic.) You would also think that someone with the title “editor” who has appointed himself as an architecture critic might be capable of better prose than “f’ing ugly,” which is f’ing amateurish.
You’ve no doubt read on emails “think before you print” to save on paper. (Door County Style proudly announces itself as a “paperless production.”) The better idea is to think before you send, both for content reasons and audience reasons.